Doing Business with the Hampton Roads Transportation Planning Organization - Procurement Manual
This Procurement Manual (hereinafter Manual) was originally approved in November 2010 by the Boards of Commissioners of the Hampton Roads Planning District Commission and the Hampton Roads Transportation Planning Organization. This amends the originally approved Manual effective November 2014.
The Hampton Roads Planning District Commission (hereinafter HRPDC) is the fiscal agent for the Hampton Roads Transportation Planning Organization (hereinafter HRTPO) and receives funding from federal, state, and local governments as well as other entities. The HRTPO is the Metropolitan Planning Organization (hereinafter MPO) for the Hampton Roads Metropolitan Planning Area. The HRPDC and HRTPO have adopted procurement policies and procedures that are consistent with Federal Acquisition Regulations (FAR), Davis Bacon Act, and the laws of the Commonwealth of Virginia. Federal funding sources include DHA-FEMA, NOAA, DEQ, and HUD to name a few. Specific requirements for procurements funded by the Federal Transit Administration (FTA) and the Federal Highway Administration (FHWA) apply to any contract whose purpose is involved in planning, designing, programming or generating business opportunities utilizing FTA or FHWA funds. Non-federally funded procurements will follow the Virginia Public Procurement Act (VPPA), Title 2.2, Chapter 43 of the Code of Virginia. All Appendices are an integral part of this Manual.
The purpose of these policies and procedures is to set forth procurement methods and establish standards for obtaining goods, non-professional and professional services necessary for the operation of the HRPDC and the HRTPO. These procedures include guidelines for the solicitation, award and administration of formally advertised contracts, as well as consultant selection, negotiation, award and administration of competitively negotiated contracts.
To that end, these policies are to serve as a supplement to the requirements and procedures set forth in federal and state laws as amended from time to time. All employees must adhere to the responsibilities, authorities, and controls set forth in this Manual and related policies and procedures.
This Manual is available at: http://www.hrpdcva.gov and http://www.hrtpo.org. This Manual has been accepted as the official policy for procuring and administering professional service consultant contracts as well as for procuring goods and non-professional services. All future advertisement, selection, award, and management of contracts for these goods and services must comply with this Manual. As revisions, deletions and additions become necessary they will be incorporated into the Manual.
Questions or comments should be directed to the Procurement Officer by letter to: Nancy K. Collins, CFO; HRPDC; 723 Woodlake Drive; Chesapeake, VA 23320; by email to: firstname.lastname@example.org, or by phone to: 757 420-8300. The methods by which the foregoing is implemented are described in detail in the remainder of this document and the attachments hereto.
For information on the HRTPO's DBE Program contact:
The Hampton Roads Planning District Commission/Hampton Roads Transportation Planning Organization (Organization) is looking for an audit firm to audit and prepare its financial statements on an annual basis. Interested parties should refer to the full Request for Proposal (RFP) posted on http://www.hrpdcva.gov or http://www.hrtpo.org. Both have their procurement sections on the bottom left of the home page. Submit by 4:00 PM Eastern Standard Time on Monday, November 30, 2015. To request a hard copy of the RFP, please contact Nancy Collins at 757 420-8300 or email@example.com.
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